The Malaysian capital will host the 47th ASEAN Summit from October 26-28. The event will see an increase in VIP and business jet movements with Heads of State, Ministers, and senior government delegations traveling to the city during this period.

Here is what operators need to know about flight operations to ASEAN Summit, Kuala Lumpur.

Malaysian Permits

• Private flights: Overflight and landing permits are required
• Non-schedule flights: Overflight and landing permits are required
• Allow three working days for permit approval

Malaysian Immigration and Entry Requirements

Operators should note that all foreign (except Singaporean) passengers and crew are required to fill up the Malaysia Digital Arrival Card (MDAC) at https://imigresen-online.imi.gov.my/mdac/main before arrival in Malaysia.

All International inbound flights to Malaysia must provide the valid Certificate of Residual Disinsection before arrival Malaysia or handover the used/empty spray can upon arrival Malaysia with Gendec signed by crew.

Malaysia Digital Arrival Card (MDAC)

• All foreign nationals, including private and charter aircraft passengers and crew (except citizens of Singapore), must complete the MDAC at least 3 days before arrival in Malaysia.
• The MDAC must be submitted online and shown to immigration officers upon entry.
• Operators should ensure passengers and crew complete this ahead of time to avoid delays at Immigration checkpoints.

Certificate of Residual Disinsection

• All international inbound flights must comply with Malaysia’s Aircraft Disinsection Protocol:
• Present a valid Certificate of Residual Disinsection prior to arrival, OR
• Surrender the used/empty insecticide spray can upon arrival, along with the General Declaration (GenDec) signed by the crew.
• Failure to comply may result in inspection delays or fines from the Department of Quarantine and Inspection Services (MAQIS).

Additional Entry Notes for Passengers and Crew

• Crew visa exemption: Crew on duty typically do not require a visa if they are listed on the General Declaration, but confirm this with your trip support provider, especially for extended stays or non-scheduled operations.
• Passport validity: Ensure 6 months minimum validity on all crew/passenger passports from date of entry.
• Health screening: While most COVID-19 protocols have been relaxed, operators should stay informed of any temporary health advisories issued during high-profile events like the ASEAN Summit.
• Diplomatic/official flights: If you're carrying government or diplomatic personnel, advance diplomatic clearance and coordination with Malaysia's Ministry of Foreign Affairs is required.

Key tips:

• Coordinate with your trip support partner to pre-check all immigration requirements for your crew and passengers.
• Print copies of the MDAC confirmation page and retain on board.
• Keep copies of GenDec, disinsection certificate, and aircraft documents easily accessible for ground authorities.

Kuala Lumpur Airport options

Kuala Lumpur International Airport

• IATA: KUL
• ICAO: WMKK
• Latitude/Longitude: N02-44.6 / E101-41.9
• Elevation / Reference temperature: 70 ft / 21 m
• Magnetic Variation: 00W
• Fuel Types: Jet A1, AVGAS
• Time zone: UTC +8 hours
• Fire Category: 9

Operational Information

• This is a civilian airport and an AOE
• This airport operates 24 hours a day
• Currently restricting overnight parking with priority to operations related to the upcoming 47th ASEAN Summit
• CIQ will be at a reserve counter
• Slots are required
• WMKK is located 50km from the city

Sultan Abdul Aziz Shah International Airport

• IATA: SZB
• ICAO: WMSA
• Latitude/Longitude: N03-07.9 / E101-32.9
• Elevation / Reference temperature: 89 ft / 27 m
• Magnetic Variation: 00W
• Fuel Types: Jet A1, AVGAS
• Time zone: UTC +8 hours

Operational Information

• This is a civilian airport and an AOE
• Fire Category: 7
• This airport operates 24 hours a day
• Parking slot is required before permit application
• CIQ will be at the FBO
• Slots are required
• This is the former international airport of Kuala Lumpur situated in Subang, 15km from the city

About the ASEAN Summit

The Association of Southeast Asian Nations, or ASEAN, was established on 8 August 1967 in Bangkok, Thailand, with the signing of the ASEAN Declaration (Bangkok Declaration) by the Founding Fathers of ASEAN: Indonesia, Malaysia, Philippines, Singapore and Thailand. Brunei Darussalam joined ASEAN on 7 January 1984, followed by Viet Nam on 28 July 1995, Lao PDR and Myanmar on 23 July 1997, and Cambodia on 30 April 1999, making up what is today the ten Member States of ASEAN.

The ASEAN Summit is the highest policy-making body in ASEAN comprising the Heads of State or Government of ASEAN Member States. As per regular practice, the ASEAN Summit Meetings shall be held twice annually at a time to be determined by the Chair of the ASEAN Summit in consultation with other ASEAN Member States, to be hosted by the ASEAN Member State holding the ASEAN Chairmanship.

Ground transport considerations for ASEAN Summit Kuala Lumpur

Visitors can expect major roads, highways and expressways connecting the entry airports, city centre, and summit venues to have temporary closures, traffic diversions, and VIP motorcade priority.

Recommendations for passenger and crew logistics:

• Plan extra travel time for crew and passenger transfers between airport and hotels or meeting venues (allow a cushion well beyond normal).
• Consider mass‑transit or rail options (where applicable) for critical transfers if road routes may be blocked/delayed.
• Avoid scheduling critical ground vehicle movements through known convoy routes or highways that may be subject to closures.
• Charter and GA operations should coordinate crew arrival/departure times outside of known high‑traffic/closure windows if possible.
• Confirm with local ground handler or trip support provider about the latest traffic diversion maps, timing for road closures, and the best pick‑up/drop‑off points.

For support with your flight operations to ASEAN Summit Kuala Lumpur, and VIP onsite supervision, contact UAS