The IOC is a vital event for anyone involved in business aircraft planning and operating internationally. Taking place March 23 -26 in San Antonio, Texas, here’s some important information for any conference attendees visiting from outside the US.
U.S. Immigration
Passport required
Visitors must hold return/onward tickets
Any visitors who have visited Guinea, Liberia or Sierra Leone within the last 21 days must enter at Atlanta (ATL), Chicago (ORD), Newark (EWR), New York (JFK) or Washington (IAD) and will be subject to screening and medical checks upon arrival
A visa is required
All visitors are required to hold proof of sufficient funds to cover their stay
All visitors must produce any documents required for their next destination
Crew
The same regulations apply for crew as regular passengers
Visa regulations for Airline Crews:
A visa is also valid for entry of air crew arriving in the USA on a flight operated by their own company
Such crew must be listed as “crew” on the arrival manifest
If air crew arrive on a flight of another carrier for the purpose of boarding a flight as a member of crew, they must have a valid C-1 visa
On arrival a Form I-95 must be filled out
U.S. Customs Rules
Note: making false statements to U.S. Customs Officers is punishable by law.
Information regarding regulations for the movement of fish, animals and foodstuffs, periods of quarantine, etc. should be obtained from the following:
US Bureau of Sport Fisheries and Wildlife, Washington, D.C. 20240
US Embassies or Consulates overseas
US Dept. of Agriculture, Animal and Plant Health Inspection Service (APHIS), National Center for Import and Export, 4700 River Road, Unit 39; Riverdale, MD 20737
Please see http://www.aphis.usda.gov/
Baggage Clearance
All baggage, regardless of its final destination, is cleared at the first point of entry
This also applies to baggage making an international transfer
Airport Embarkation Tax
No airport tax is levied on passengers
Airports
KSAT – San Antonio International
7 NM N of San Antonio TX, USA
N 29° 32.0′ W 98° 28.1′ Mag Var: 6.4°E
Elevation: 809′
Fuel: 100LL, Jet A
Time Zone Info: Central Time GMT-6:00 uses DST
KSAT – San Antonio International
7 NM N of San Antonio TX, USA
N 29° 32.0′ W 98° 28.1′ Mag Var: 6.4°E
Elevation: 809′
Fuel: 100LL, Jet A
Time Zone Info: Central Time GMT-5:00
Private Flights
An agent will be required to help you with this request
If planning a series internal stops TSA Waiver authorization is required
Variables like weather and aircraft diversions can affect things quickly
FAA will issue traffic management protocol in the instance of traffic congestion
If alternative routes are a necessity they will be issued by the FAA
Significant NOTAM
KSAT 01/009 (A0010/15) – AD AIRPORT CLSD TO ACFT WINGSPAN 171FT OR GREATER No wide body aircraft allowed 06 JAN 13:20 2015 UNTIL 01 JAN 12:00 2016 ESTIMATED
Location
The City of San Antonio has a population of almost 1.5 million.
It is a popular destination so it’s very well set up to cater for tourists
The conference takes place at the Grand Hyatt San Antonio, 600 East Market Street, San Antonio, TX 78205, US
Accommodation
Here are some of the hotels San Antonio has to offer:
Hotel Valencia Riverwalk
HomeGate Studios & Suites San Antonio Fiesta Park
Holiday Inn San Antonio Nw – Seaworld Area
Doubletree Hotel San Antonio Downtown
Hilton Palacio Del Rio
Red Roof Plus San Antonio Downtown – Riverwalk
Transport
VIA Metropolitan Transit
A bus and rubber tired streetcar (bus) system is provided by the city’s metropolitan transit authority, VIA Metropolitan Transit
VIA offers 89 regular bus routes and two Downtown streetcar routes
See www.viainfo.net
Rail
Amtrak, the US’ national passenger rail service, provides services at San Antonio Station
Car Rental
Enterprise Rent-A-Car are the official; car rental partners of the conference organizers, the NBAA. See www.enterprise.com for more information
Taxis
Expect to pay about 40 for a ten km journey- and don’t forget to check whether the tip is included or not (15%)
Shuttle Bus
Shuttle transportation between San Antonio International Airport and downtown (about 12 kilometers) is provided by SATRANS, San Antonio’s official airport shuttle
The shuttle runs from 7AM and 1AM every daily. Making reservation s is advised – see www.saairportshuttle.com
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Mitch Launius
Instructor Pilot for 30 West IP
Mitch is the CEO of 30 West IP where he is also an instructor providing pilot training on international procedures. With an illustrious career of over 34 years in the cockpit, Mitch has acquired over 13,000 hours of flight time flying worldwide, with over 9,000 hours of this in Challenger and Gulfstream aircraft. He is an experienced safety officer and was also an IS-BAO project manager for a fortune 500 flight department. He has presented on Safety and Operations topics at the NBAA International Operators Conference and the Canadian Business Aviation Association Convention and is currently on the NBAA International Operators Committee and serves as the North Atlantic Regional Lead. Mitch is also a member of an FAA working group on General Aviation International Authorizations and Tabletop Exercises (GIATE). He was recently selected to represent IBAC as a member of the ICAO Personal Training and Licensing Panel (PTLP) and was also recently named as a 2020 recipient of the NBAA Tony Kern Professionalism in Aviation Award for his contribution to the business aviation community.
Henry ‘Duke’ LeDuc
Director Of Operations, Americas, UAS International Trip Support
Duke has been a dearly respected member of UAS Americas team and the UAS global family for more than five years. A safety-oriented, FAA-licensed aircraft dispatcher, he oversees all of the operations of the elite UAS Operations Team. With twenty-five years of experience in aviation overall with more than fifteen years of experience in international flight planning and VVIP trip coordination, he is responsible for the development of the dispatch training program and involved in the strategic development of UAS Americas. With a myriad of rich aviation experience behind him, he has extensive experience in worldwide operations with both corporate and charter environments, including seven years as Operations/Dispatch Manager in an industry-leading, Fortune 500, IS-BAO Stage III Certified corporate flight department. Duke is frequently asked shares his knowledge at major industry events and is currently serving on the NBAA’s International Operators Conference (IOC) Planning Committee.
Dudley King
President and Founder, FlightBridge
Dudley is the Founder and President of FlightBridge, which he established in 2011 and has been focused on technology solutions for the private aviation industry since 2006. Since he graduated from Dartmouth in 1988, he has worked with an array of companies listed anywhere from VentureWire to the Fortune 100. A rare blend of executive, entrepreneur, and consultant, Dudley’s executive roles have included acting CIO positions for several companies and tech advisory services to CEOs trying to rebuild their technology organizations or looking for an external, professional point of view. Highly skilled at deeply understanding his customer’s business challenges and drawing from a long and varied experience in information technology services, Dudley excels at designing technology solutions to solve their problems.
Dr. Paulo Alves
Global Medical Director, Aviation Health, Medaire
Paulo has extensive experience in medical advisory in the aviation industry. As a cardiologist, he provides technical guidance and analysis for MedAire’s MedLink medical advisory service and is MedAire’s liaison with civil aviation regulators and industry associations. Paulo worked with Varig Brazilian Airlines for 23 years, 10 of which were spent as General Medical Manager. A member of the MedAire Medical Advisory Board, Paulo is also President of the Ibero-American Aerospace Medical Association, a member of the International Academy of Aerospace Medicine, a member of the National Business Aviation Association (NBAA) Safety Committee, a Fellow of the Aerospace Medical Association (AsMA), and a Fellow of the Civil Aviation Medical Association. Throughout his illustrious career, Paulo has held industry leadership roles including Chairperson of the AsMA’s Air Transport Medicine Committee, President of the Airlines Medical Directors Association, President of the Brazilian Society of Aerospace Medicine and was a member of the IATA Medical Advisory Group from 2002 to 2006.
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