The Asian Business Aviation Conference and Exhibition (ABACE 2015) takes place from April 14-16 in Shanghai, China. Here is some information for those travelling to the event.
Chinese Immigration
Passengers and crew should have appropriate visas before they arrive.
Passengers
A Passport and visa are required
Please have the original copy of your sponsor letter. This is the invitation letter in the case of ABACE. A sponsor letter from a local business contact is required for trips to China – no exceptions. There is a specific format for sponsor letters, so it is advised that your international trip planner or local handler coordinate the sponsor letter to ensure it is acceptable to the CAAC.
Issuance
Visas can be obtained on arrival at Hangzhou (HGH), for tourist groups of travel agencies belonging to the Zhejiang Province (this covers a stay of 1 month costing CNY130)
Holders of normal passports can get a visa on arrival at Haikou (HAK) or Sanya (SYX). Passport must be valid for a minimum of six months on arrival and you must produce two passport photos. (This covers a maximum stay of 15 days costing CNY 200)
Note: Travel on a one-way ticket is accepted if visitors can produce proof of sufficient funds to cover the duration of their stay and documents for their next destination.
Passengers may take advantage of the 72-hour ‘transit’ visa. It makes it possible to stay in Shanghai visa free for under 72 hours but requires making an international arrival into the country, and proving your next leg is to a third country.
Note: this does not extend to crewmembers.
Crew
Crew members have to secure valid China visa prior to arrival
Crew members normally require C-type visas, however, for the Shanghai area, however, crew may enter on business visas.
Passport and Crew ID are required
Passport not required for nationals of China
Crew should register their documents at the immigration.
Health
Passengers are advised to speak to their physician before travelling, particularly if they have any individual health concerns or issues.
Passengers who don’t hold a yellow fever vaccination certificate and arrive within six days of leaving or transiting any country at risk of yellow fever transmission will be subject to vaccination upon arrival.
Passengers arriving at Dalian Airport (DLC) will be either kept in quarantine for ten days or deported.
Vaccinations
Malaria prophylaxis- Malaria risk, including P. falciparum, exists in Yunnan and Hainan.
A quite limited risk of P. vivax malaria exists in southern and some central provinces.
There is no malaria risk in the urban areas.
Recommended prevention in risk areas: B; in Hainan and Yunnan: C.
Travelers who should consult their physicians about the type of vaccination necessary for them.
Airports
The minimum lead time for landing permit requests to AOEs in China is three working days before arrival.
Shanghai Hongqiao Airport
Time Zone Info: GMT+8:00 no DST
Private flights require OVF / LNG permits
Commercial / Non Commercial flights require OVF / LNG permits
There will be some restrictions on general aviation operations in the area during ABACE.
Access and parking at ZSSS will be restricted.
Alternate airports
If you’re not an ABACE static display participant, you’ll need to park at Pudong (ZSPD), Nanjing (ZSNJ) or Hangzhou (ZSHC).
ZSPD – Pudong Airport PVG
Shanghai, CHN
N 31° 08.7′ E121° 47.6′ Mag Var: 4.9°W
Elevation: 13′
Fuel: Jet A-1
Time Zone Info: GMT+8:00 no DST
ZSNJ and ZSHC
ZSNJ is roughly 45-minutes flight from ZSSS, while ZSHC is about a 30 minute reposition flight away.
ZSNJ and ZSHC are Airports of Entry (AOEs), but support services at ZSHC are more limited. Neither airport requires slots.
Both have high-speed train access to Shanghai. From ZSNJ it takes two hours, from ZSHC it takes about an hour.
ZSNJ and ZSHC are in the proximity of some good options for hotel accommodation, as well as local transport options.
ZSNJ – Lukon Airport NKG
Nanjing, CHN
N 31° 44.6′ E118° 51.8′ Mag Var: 4.5°W
Elevation: 49′
Fuel: Jet A-1
Time Zone Info: GMT+8:00 no DST
ZSHC – Xiaoshan Airport HGH
Hangzhou, CHN
N 30° 13.7′ E120° 26.0′ Mag Var: 4.4°W
Elevation: 23′
Fuel: Jet
Time Zone Info: GMT+8:00 no DST
Private flights
OVF/LHG permit is required for all ZSPD, ZSSS, ZSNJ & ZSHC
Commercial / Non-Commercial flights
OVF/LHG permit is required for all ZSPD, ZSSS, ZSNJ & ZSHC
OVF lead time 24-48 hours – landing lead time is 3 working days
Permit Validity
OVF: 2-3 hours ahead or 12 hours postponed
Landing: 2-3 hours ahead or 6 hours postponed
Departure: 6 hours postponed
It takes at least 24 hours to revalidate OVF/LNG permits.
The application must be sent via standard SITA format.
Special documents for the aircraft and crew are necessary.
An invitation letter from the passenger’s local sponsor and the detailed crew and passenger information will be required for a landing permit application.
For an aircraft with over 30 seats, the cabin layout and airworthiness certificate are also needed for the landing permit application.
For the aircraft attending ABACE, the invitation letter from the ABACE organizers is required.
Requests must be made through an agent who can apply for the OVF/LNG permit on behalf of their client.
The slot will be granted automatically with the LNG permit approval.
Parking restriction on April 10-12
For ZSSS:
Only aircrafts attending ABACE are accepted in ZSSS during 10APR-12APR and 15APR-17APR.
Aircrafts except those attending ABACE are not allowed to park over 24 hours during 01APR-09APR, 13APR-14Apr and 18APR-22APR.
Parked flights that cannot provide confirmed departure schedule from ZSSS are required to ferry to another airport before and including 10APR.
Parking restrictions from April 14-16
For ZSSS:
Only aircrafts attending ABACE are accepted in ZSSS during 10APR-12APR and 15APR-17APR.
Aircrafts except those who are attending ABACE are not allowed to park over 24 hours during 01APR-09APR, 13APR-14Apr and 18APR-22APR.
Parked flights that cannot provide confirmed departure schedule from ZSSS are required to ferry to another airport before and including 10APR.
UAS can get special parking permission at ZSSS for those aircraft not attending ABACE.
Fuel
For ZSSS both Truck browser & Hydrant are available, but the type will depend on the different parking stand.
For ZSPD, ZSNJ, ZSHC only mobile refueler is available.
Busy hours
Normally for all the airports (ZSPD, ZSSS, ZSNJ, ZSHC) is the busiest time is: 0000-0300UTC, 0800-1200UTC.
Restrictions on Airport Schedule
Restrictions for ZSSS:
From/To the East or Northeast direction: No take-off or landing allowed; But UAS have very good relationships with CAAC which can help our client get special permission for landing at ZSSS from East or Northeast direction. Such as from America, Japan, Korea.
From/To all directions: 1600-2159UTC no Take-off or Landing allowed.
One aircraft shall not occupy more than 2 (inclusive) slots during the period (0000-1359UTC) at the same day.
Restrictions for ZSPD:
One aircraft shall not occupy more than 2 inclusive slots during the period (0000-1359UTC) at the same day.
Not any specific restriction for ZSNJ & ZSHC.
Congestion
Expect some delay on the first and last day of ABACE as lots of aircraft will depart from ZSSS.
No significant NOTAM at this time.
Accommodation
Hotels within 2km of Shanghai Hongqiao Airport:
Shanghai Hongqiao Airport Hotel
Cypress Hotel Jin Jiang Shanghai
Motel168 Shanghai Hongqiao Airport Inn
GreenTree Inn Shanghai Hongqiao Airport Hotel
Shanghai Marriott Hotel Hongqiao
LA CASA Hotel Shanghai
Baolong HomeLike Hotel Hong Qiao Branch Shanghai
Within 2km of Pudong International Airport:
Ramada Pudong Airport Shanghai
Within 3km of Pudong International Airport:
Jinjiang Inn Shanghai Pudong Airport II
Within 4km of Pudong International Airport
Shanghai Airlines Travel Airport
Lihao International Hotel
Shanghai Huazhouyuan Hotel
Ground Transportation
Shanghai Hongqiao Railway Station is adjacent to Terminal 2 of Shanghai Hongqiao Airport.
It is served by the Shanghai–Hangzhou High-Speed Railway, the Beijing–Shanghai High-Speed Railway and the Shanghai–Nanjing Intercity High-Speed Railway.
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Mitch Launius
Instructor Pilot for 30 West IP
Mitch is the CEO of 30 West IP where he is also an instructor providing pilot training on international procedures. With an illustrious career of over 34 years in the cockpit, Mitch has acquired over 13,000 hours of flight time flying worldwide, with over 9,000 hours of this in Challenger and Gulfstream aircraft. He is an experienced safety officer and was also an IS-BAO project manager for a fortune 500 flight department. He has presented on Safety and Operations topics at the NBAA International Operators Conference and the Canadian Business Aviation Association Convention and is currently on the NBAA International Operators Committee and serves as the North Atlantic Regional Lead. Mitch is also a member of an FAA working group on General Aviation International Authorizations and Tabletop Exercises (GIATE). He was recently selected to represent IBAC as a member of the ICAO Personal Training and Licensing Panel (PTLP) and was also recently named as a 2020 recipient of the NBAA Tony Kern Professionalism in Aviation Award for his contribution to the business aviation community.
Henry ‘Duke’ LeDuc
Director Of Operations, Americas, UAS International Trip Support
Duke has been a dearly respected member of UAS Americas team and the UAS global family for more than five years. A safety-oriented, FAA-licensed aircraft dispatcher, he oversees all of the operations of the elite UAS Operations Team. With twenty-five years of experience in aviation overall with more than fifteen years of experience in international flight planning and VVIP trip coordination, he is responsible for the development of the dispatch training program and involved in the strategic development of UAS Americas. With a myriad of rich aviation experience behind him, he has extensive experience in worldwide operations with both corporate and charter environments, including seven years as Operations/Dispatch Manager in an industry-leading, Fortune 500, IS-BAO Stage III Certified corporate flight department. Duke is frequently asked shares his knowledge at major industry events and is currently serving on the NBAA’s International Operators Conference (IOC) Planning Committee.
Dudley King
President and Founder, FlightBridge
Dudley is the Founder and President of FlightBridge, which he established in 2011 and has been focused on technology solutions for the private aviation industry since 2006. Since he graduated from Dartmouth in 1988, he has worked with an array of companies listed anywhere from VentureWire to the Fortune 100. A rare blend of executive, entrepreneur, and consultant, Dudley’s executive roles have included acting CIO positions for several companies and tech advisory services to CEOs trying to rebuild their technology organizations or looking for an external, professional point of view. Highly skilled at deeply understanding his customer’s business challenges and drawing from a long and varied experience in information technology services, Dudley excels at designing technology solutions to solve their problems.
Dr. Paulo Alves
Global Medical Director, Aviation Health, Medaire
Paulo has extensive experience in medical advisory in the aviation industry. As a cardiologist, he provides technical guidance and analysis for MedAire’s MedLink medical advisory service and is MedAire’s liaison with civil aviation regulators and industry associations. Paulo worked with Varig Brazilian Airlines for 23 years, 10 of which were spent as General Medical Manager. A member of the MedAire Medical Advisory Board, Paulo is also President of the Ibero-American Aerospace Medical Association, a member of the International Academy of Aerospace Medicine, a member of the National Business Aviation Association (NBAA) Safety Committee, a Fellow of the Aerospace Medical Association (AsMA), and a Fellow of the Civil Aviation Medical Association. Throughout his illustrious career, Paulo has held industry leadership roles including Chairperson of the AsMA’s Air Transport Medicine Committee, President of the Airlines Medical Directors Association, President of the Brazilian Society of Aerospace Medicine and was a member of the IATA Medical Advisory Group from 2002 to 2006.
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