What does APIS demand? What countries require this data? Here’s what you need to know about APIS – Advance Passenger Information System.
There are many regulatory concerns that you must take into consideration when planning an international flight. Not only do you have to ensure you are following the regulations for your home country, but you also must ensure you adhere to all of the entry and departure requirements for the country or countries you will visit while abroad. From customs to immigrations, there are vast numbers of customs, immigration and quarantine (CIQ) procedures to take into account to ensure full compliance during the planning stages of your flight.
Advance Passenger Information System, more familiarly known as APIS, is becoming more common for countries trying to enhance security into their respective homelands. Many countries now require APIS submissions into and out of their country, and we are seeing an active trend of that number steadily increasing. Some countries, such as those included in the CARICOM forum, require the notifications to be sent for flights within the countries. Some of the locations that currently require APIS submissions are as noted:
Antigua
Australia
Canada
CARICOM**
Colombia
Cuba
India
Ireland
Japan
Mexico
United Kingdom
**This includes Antigua and Barbuda, Barbados, Dominica, Grenada, Guyana, Jamaica, St. Kitts and Nevis, St. Lucia, St Vincent/Grenadines, and Trinidad and Tobago
While the interface for each country may vary, the basic information that is required remains pretty consistent across the board. The standard data most countries require are below:
• Full name; must be exactly as listed on the traveler’s passport
• Date of birth
• Passport number, county of issue, and expiry date
• Nationality
• Gender
• Non-U.S. residents are required to provide a local address while in the U.S.
There are several ways you can submit APIS notifications. Most of the countries have their own portal or interface that you can access directly. You must register on the portal before your first submission and then are able to access as required. Many of your third-party service providers have in-house systems built and approved to submit the notifications on your behalf. For countries outside of the U.S., you may also ask the local ground handling agent to assist with the notifications. Keep in mind: APIS submissions do not qualify for customs arrangements. You must also ensure you call your destination customs and border protection (CBP) office and get the proper clearance as well.
However you choose, the notifications must be sent based on the requirements of the respective country to and from which you are traveling. While countries such as Colombia do not have a published or minimum lead time requirement, there are countries, such as the U.S., that require submissions with a minimum and maximum lead time. It is very important to familiarize yourself with each country’s requirements so you do not risk having your submission fall out of the system and jeopardize your compliance.
If you have any questions regarding any requirements for a country’s APIS requirements, always consult with your third-party service provider. You can rest assured that they have the most current regulation requirements and can ensure your full compliance for a smooth operation.
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Mitch Launius
Instructor Pilot for 30 West IP
Mitch is the CEO of 30 West IP where he is also an instructor providing pilot training on international procedures. With an illustrious career of over 34 years in the cockpit, Mitch has acquired over 13,000 hours of flight time flying worldwide, with over 9,000 hours of this in Challenger and Gulfstream aircraft. He is an experienced safety officer and was also an IS-BAO project manager for a fortune 500 flight department. He has presented on Safety and Operations topics at the NBAA International Operators Conference and the Canadian Business Aviation Association Convention and is currently on the NBAA International Operators Committee and serves as the North Atlantic Regional Lead. Mitch is also a member of an FAA working group on General Aviation International Authorizations and Tabletop Exercises (GIATE). He was recently selected to represent IBAC as a member of the ICAO Personal Training and Licensing Panel (PTLP) and was also recently named as a 2020 recipient of the NBAA Tony Kern Professionalism in Aviation Award for his contribution to the business aviation community.
Henry ‘Duke’ LeDuc
Director Of Operations, Americas, UAS International Trip Support
Duke has been a dearly respected member of UAS Americas team and the UAS global family for more than five years. A safety-oriented, FAA-licensed aircraft dispatcher, he oversees all of the operations of the elite UAS Operations Team. With twenty-five years of experience in aviation overall with more than fifteen years of experience in international flight planning and VVIP trip coordination, he is responsible for the development of the dispatch training program and involved in the strategic development of UAS Americas. With a myriad of rich aviation experience behind him, he has extensive experience in worldwide operations with both corporate and charter environments, including seven years as Operations/Dispatch Manager in an industry-leading, Fortune 500, IS-BAO Stage III Certified corporate flight department. Duke is frequently asked shares his knowledge at major industry events and is currently serving on the NBAA’s International Operators Conference (IOC) Planning Committee.
Dudley King
President and Founder, FlightBridge
Dudley is the Founder and President of FlightBridge, which he established in 2011 and has been focused on technology solutions for the private aviation industry since 2006. Since he graduated from Dartmouth in 1988, he has worked with an array of companies listed anywhere from VentureWire to the Fortune 100. A rare blend of executive, entrepreneur, and consultant, Dudley’s executive roles have included acting CIO positions for several companies and tech advisory services to CEOs trying to rebuild their technology organizations or looking for an external, professional point of view. Highly skilled at deeply understanding his customer’s business challenges and drawing from a long and varied experience in information technology services, Dudley excels at designing technology solutions to solve their problems.
Dr. Paulo Alves
Global Medical Director, Aviation Health, Medaire
Paulo has extensive experience in medical advisory in the aviation industry. As a cardiologist, he provides technical guidance and analysis for MedAire’s MedLink medical advisory service and is MedAire’s liaison with civil aviation regulators and industry associations. Paulo worked with Varig Brazilian Airlines for 23 years, 10 of which were spent as General Medical Manager. A member of the MedAire Medical Advisory Board, Paulo is also President of the Ibero-American Aerospace Medical Association, a member of the International Academy of Aerospace Medicine, a member of the National Business Aviation Association (NBAA) Safety Committee, a Fellow of the Aerospace Medical Association (AsMA), and a Fellow of the Civil Aviation Medical Association. Throughout his illustrious career, Paulo has held industry leadership roles including Chairperson of the AsMA’s Air Transport Medicine Committee, President of the Airlines Medical Directors Association, President of the Brazilian Society of Aerospace Medicine and was a member of the IATA Medical Advisory Group from 2002 to 2006.
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